Meet Alan, your EU-hosted assistant
Summarize a 50-page PDF, extract invoice data, draft a follow-up email, all from inside vBoxxCloud on European infrastructure.
- Summarize, translate, extract data from any file
- Draft replies grounded in your team's documents
- Powered by the open Gemma 4 model
- Zero training on customer data
Alan AI, your private assistant for summarising, drafting and answering questions, running on EU-hosted models.
ChatGPT and Copilot send your business data to US AI providers
- Pasting business data into general AI tools sends it to US AI providers.
- That data may be used to train future models.
- Answers without sources are hard to verify.
- Alan runs on EU-hosted models with no-training guarantees.
- Summarise documents, answer questions about your files and draft replies.
- Sources cited, so users can check each answer.
How Alan AI works
Open Alan from any file, channel or meeting. Ask 'summarise this contract', 'draft a reply', or 'what did we decide last week?'
Alan retrieves relevant files and messages (respecting your permissions) and grounds its answer with citations you can click.
All inference runs on EU-hosted infrastructure. Prompts and outputs are never used to train models. Conversations are stored only in your workspace.
How teams use Alan
Summarise long reports, draft email replies and translate between EU languages without copy-pasting into a public tool.
Generate meeting notes and action items from recordings, filed back to the relevant project channel.
Ask natural-language questions like 'when does the lease for office X expire?' and get an answer with a citation.
Alan AI specs
- Curated open-weights and EU-hosted commercial models
- All inference inside the EU
- No-training guarantee in the DPA
- Summarisation, drafting, translation
- Retrieval-augmented answers grounded in your files
- Meeting transcription on the 2026 roadmap
Why Alan fits regulated work
Every model call runs in EU data centres, so confidential content never leaves your jurisdiction.
Every response links back to the file or message it came from, so users can verify before trusting.
Alan only retrieves content the asking user is allowed to see, so AI cannot become a sideways data leak.
Frequently asked questions
Alan uses Gemma 4 31B, an EU-developed model by Comma Soft. All inference runs on infrastructure at Deutsche Telekom in Germany, fully inside the EU.
No. Our DPA explicitly forbids training on customer data. Prompts and outputs are not retained beyond the conversation context.
Yes. Alan uses retrieval-augmented generation against your workspace, and respects your permissions, so it never surfaces files a user wouldn't otherwise be able to open.
Summarise documents, draft emails, translate between EU languages, generate meeting minutes from recordings, extract action items, and answer natural-language questions about your file library.
Yes. Alan can be enabled per workspace, per group or per user, and disabled entirely if your policy requires it.
Alan handles Dutch, English, German, French, Danish, Spanish, Italian, Portuguese and Swedish for input, summarisation and translation.