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vBoxxCloud
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Legal & professional services

A secure home for every matter

Replace the patchwork of Dropbox, DocuSign and shared drives with one EU-hosted matter workspace, privileged, auditable, eIDAS-ready.

  • Client-matter rooms with granular permissions and watermarking
  • eIDAS-compliant signing built in
  • Full audit log of every view, download and signature
  • Confidentiality by default: EU data residency, no CLOUD Act exposure
Challenges

What's slowing your team down today

  • Confidentiality risk

    Email and US-hosted tools expose privileged files to subpoenas and accidental sharing.

  • Tool sprawl

    DocuSign, Dropbox, WeTransfer and shared drives all bill separately, and don't talk to each other.

  • Audit headaches

    Reconstructing who saw what, when, across five systems, is painful and slow.

Contract workflow

How a law firm works with a client matter in vBoxxCloud

Draft
Review
Signing
Matter file
Confidential matter folder
Responsible lawyers only
Client as guest
Selected files only
Activity history
Kept with the signed version
A contract moves from draft through review and eIDAS-compliant signing into the confidential matter folder
Step 1

Open a matter folder

Create a folder for each client matter and give only the responsible lawyers and staff access to it.

Step 2

Share and collect documents

Invite the client as a guest, share selected files with an expiry date and let the client upload documents into the matter.

Step 3

Sign and keep the record

Send the final agreement for eIDAS-compliant signing and keep the signed version and its activity history in the same folder.

Use cases

Where legal teams use vBoxxCloud

Law firms

Keep matter files, client communication and signed agreements together in one EU-hosted business workspace.

Notaries

Collect identity documents and draft deeds from clients securely instead of receiving them as email attachments.

In-house legal departments

Share contracts with colleagues and external counsel while the company keeps control over access to every file.

With vBoxxCloud

One European workspace, fixed

One matter, one room

Files, signing, chat and meetings in one workspace for each client, with access under your control.

Signing included

eIDAS-compliant signing built in, drag the field, send, done.

Defensible by design

Tamper-evident audit trail and EU-only storage your DPO can hand to any regulator.

Toolkit

The legal toolkit in vBoxxCloud

Every vBoxxCloud workspace combines the tools a legal team uses daily for client matters.

  • Client-matter rooms with granular permissions and watermarking
  • eIDAS-compliant signing built in
  • Full audit log of every view, download and signature
  • Confidentiality by default: EU data residency, no CLOUD Act exposure
Secure file sharing with clients
Share selected files with clients through a guest account or a share link. Set an expiry date and a password, and revoke access when the matter is closed.
eIDAS-compliant signing
Send engagement letters and agreements for eIDAS-compliant signing directly from the matter folder, without a separate signing service.
Search across matter files
Find a clause, a name or a document across all matter folders you have access to with the built-in search.
Chat and video meetings
Discuss a matter with colleagues in chat or start a video meeting with a client from the same business workspace.
FAQ

Frequently asked

Is eIDAS-compliant signing really included?
Yes. eIDAS-compliant signing is built into vBoxxCloud: pay per use on Starter, included on Business and unlimited on Enterprise.
Where is the data stored?
Exclusively in EU datacentres (Netherlands & Germany). No transfer to US providers, no CLOUD Act exposure.
Can we securely share files with clients?
Yes, you can securely share selected files with clients through a guest account. Set an expiry date for shared documents and monitor guest-user activity in the activity log.
What certifications and agreements can we show clients and auditors?
vBoxx is ISO 27001 certified by TÜV NORD and eIDAS-compliant signing is built in. We sign a GDPR Article 28 processing agreement with every customer, operate under Dutch law with hardware in the Netherlands and Germany, and our ISO 27001 certificate and security documentation are available on request.

Still have a question? Get in touch

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