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vBoxxCloud
All use cases

File sharing
for your business

Share large company files with clients and partners through protected links, with files stored in The Netherlands and Germany.

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Protected links

Protected links let you add a password and expiry date to shared files.

Free guests

Free guest accounts let clients and partners open shared folders without a licence.

Activity log

The activity log shows who opened, downloaded or changed each shared file.

EU hosting

EU hosting keeps company files in data centres in Germany and The Netherlands.

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Share files and folders through protected links

Create a link to any file or folder in vBoxxCloud and send it to a client or partner. Add a password and an expiry date so the link stops working when you decide.

  • Links for single files or whole folders
  • Optional password for every link
  • Expiry date that ends access automatically
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Invite clients as free guest users

Give clients, suppliers and partners a guest account in vBoxxCloud so they can open and upload files in the folders you choose, without buying a separate licence for each guest.

  • Guest access to selected folders only
  • Guests can upload files back to you
  • Guest access removed at any time
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Track every shared file in the activity log

The vBoxxCloud activity log records who viewed, downloaded or changed a shared file. Use it to check guest activity, answer client questions and support your company's GDPR reporting.

  • Views, downloads and changes per file
  • Activity of guest users included
  • Version history to restore earlier files
How it works

How a business shares files securely with vBoxxCloud

1. Choose the file or folder

Select the file or folder in vBoxxCloud that your company wants to share with a client, partner or colleague.

2. Create a protected share

Create a share link or invite a guest, and decide whether the recipient can only view, download or also upload.

3. Keep control afterwards

Change or revoke access at any time, so files stop being available once the project or collaboration ends.

Use cases

Where companies use secure file sharing

Client projects

Share deliverables and drafts with clients through a link instead of sending large email attachments.

External partners

Give suppliers and partners access to one project folder without giving them access to the rest of the business workspace.

Collecting documents

Let customers upload the documents your business needs directly into a folder you control.

Toolkit

Secure file sharing tools in vBoxxCloud

Secure file sharing in vBoxxCloud works from the browser, the desktop apps and the mobile apps.

Share links for files and folders
Create a share link for any file or folder in vBoxxCloud and send it to the recipient by email or chat.
Guest access for external users
Invite external users as guests so they can work in shared folders without a full vBoxxCloud account.
Revoke secure file sharing at any time
Remove a share link or guest permission at any time when a business relationship or project ends.
FAQ

Secure file sharing FAQ

How do I share a file securely with a client in vBoxxCloud?
You create a protected link to the file or folder in vBoxxCloud and send it to your client. When you create the link, you can add a password and set an expiry date, so the link stops working after the date you choose. For clients you work with regularly, you can invite them as guest users instead, which gives them access to the folders you select. Every view and download is recorded in the activity log.
Do clients need a vBoxxCloud licence to open shared files?
No, clients do not need a paid licence to open the files you share. A protected link opens in the browser. For longer projects you can create free guest accounts, so clients, suppliers and partners can open and upload files in the folders you choose. You decide which folders each guest can see, and you can remove guest access at any time.
Where are files shared through vBoxxCloud stored?
Shared files are stored in vBoxxCloud data centres in Germany and The Netherlands. A protected link does not copy the file to another service, so the file stays in the same European storage as the rest of your company files. Files are encrypted at rest and in transit, and vBoxx is ISO 27001 certified by TÜV NORD for how it manages information security.
Can I see who downloaded a file I shared?
Yes, the vBoxxCloud activity log shows who viewed, downloaded or changed a shared file, and when. This includes the activity of guest users, so you can check whether a client has received a document. If a shared file was changed by mistake, the version history lets you restore an earlier version of the same file.

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Related features

Secure sharing
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Cloud storage

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